Creating an Emergency Preparedness Plan for Your Business
Your hurricane preparedness plan ought to be created based on the scale of your company – if you’ve got a large company, then you’ve got the human resources already in place (e.g. facilities management or otherwise) to handle the task of making this plan; but, if you’ve got a smaller company, then you would like to designate the acceptable personnel for your crisis team to begin crafting your plans.
Your business needs a transparent, concise, written emergency notification plan that employees can follow in the event of a hurricane – preferably before hurricane season begins. Remember to include all contingencies that must be accounted for, such as unexpected loss of communication, flooding, or data loss. If you’re an oversized company with little subsidiaries in alternative areas, create a local hurricane preparedness plan for that specific subsidiary, as each business will need to be treated uniquely. For instance, a smaller division of your company may be located in a coastal town, and they will need to act more quickly to evacuate the town due to a high risk of flooding.
Practice Your Emergency Plans
You may have intensive hurricane preparedness plans in place; but, they mean nothing without practice. Create your emergency notification set up then follow it – not once, but several times, so that it becomes second nature for employees to learn how to respond and use a notification system, and it winds up simpler to empty the structure or to make the strides important to verify the information.
Testing your hurricane preparedness plans is troublesome strategically, yet there are numerous approaches to rehearse your procedures. This will allow you to see if your plans and protocols need improvement, and will enable you to practice the procedures that are imperative to company safety.
Additionally, it’s vital to own access to your hurricane preparedness plans at any time. Many firms produce these plans and leave them in binders at the workplace, which is ultimately useless throughout the event of an evacuation or once personnel is placed elsewhere. Try to put your emergency notification plan online or anywhere that can be accessed through a document management system, or, more importantly, a mobile device, as you may have to evacuate from home and you’ll need to follow the steps of the plan without a computer nearby. Being able to access your hurricane contingency plans, knowledge and emergency contact lists is extremely necessary.
Employee Notification Systems
Every business ought to have an emergency notification system with that to alert staff within the event of a disaster, through multiple channels if necessary, like email, voice, text and additional. You should continually check this emergency notification system a minimum of twice a year, with each branch of your workplace. It’s also important to ensure that employees can not only receive notifications but that they can respond to them because when a hurricane is spotted, employers do not have time to deal with a malfunctioning, overly-complicated messaging system.
Act Quickly – Before Hurricane Season
Now is the time to make hurricane preparedness plans to organize for money and physical losses, flooding, damages due to wind and more. In addition to an emergency notification plan, it is also important to implement a recovery plan, because it will take time to recover from losses due to damaged/lost inventory, employees or consumers who have migrated to safer places and who may not be able to return quickly, or suppliers who are unable to fill your requests.
However, market studies have demonstrated that inside the second year when a tropical storm occurs, you might have the option to sell a greater amount of your ware, as buyers who are remaking or trade stock are at present prepared to do as such; along these lines, this kind of fiasco may now and again increment deals. With this set up in situ, you will begin to see an increase in your markets over time and you will begin to recover.
Act quickly and build a hurricane preparedness set up for your business before a disaster happens – you can’t stop a hurricane, but you can ensure that your employees and your business are as safe as potential within the event of a crisis.